Privacy Policy

Updated October 31, 2026

Information and purpose

Hidden Lake Property Owners Association Inc (HLPOA) uses member names, email addresses, contact details, account information, notification preferences, and submitted content to operate this website, manage access, maintain association records, and deliver requested communications. Technical services process connection and security information to operate and protect the website.

QuickBooks connection

When an authorized association administrator connects QuickBooks, the portal stores encrypted access and refresh tokens, the connected company identifier, and company information used to verify the connection. Access is limited to authorized website functions and roles. When the current treasurer or webmaster requests a report, the portal retrieves financial statement figures or receivables details, including customer names, dates, and amounts, for that private view. Reports and comparison amounts are read on demand. For collections, the portal stores customer identifiers and names, verified lot and directory contact matches, internal call notes, and callback dates. The webmaster and designated active treasurer can review this information. A monthly email to the treasurer links to the private list. Tokens are used server-side and are not displayed to members. Diagnostic records contain operation names, timestamps, response status codes, and Intuit tracking identifiers, not tokens or financial response bodies, with cleanup to the most recent 200 records from the past 30 days when diagnostic records are written. Disconnecting blocks further use and requests revocation from Intuit. Encrypted tokens are removed when revocation succeeds and retained for retry if revocation fails. Provider backups may retain earlier records under their retention policies. Contact the association for data questions or removal requests.

Contact form

When you use the contact form, your name, email address, topic, and message are emailed to the association secretary and may be forwarded to the board member handling your inquiry. Our email provider processes these details to deliver the message. The website retains delivery and abuse-prevention metadata for up to 30 days; association correspondence may be kept in association email records as needed to respond and maintain records.

SMS privacy

Mobile numbers and SMS consent records are used to manage requested Hidden Lake Alerts safety messages. We do not sell or share any of your SMS opt-in data or personal information with third parties for marketing purposes. Service providers may process this information as needed to operate the website and deliver requested messages. Phone numbers are not published publicly. Member directory listing permission is separate from SMS consent.

Your choices

SMS enrollment is optional. Change your preferences in Safety alerts or member contact details. Once texting is active, reply STOP to unsubscribe or HELP for assistance. We retain association and consent records as needed to operate services, respect communication choices, and meet recordkeeping obligations.

Contact

For privacy questions or corrections, email president@hiddenlakenm.com.